To Accomplish More Do Less
If you are like most of us, you have an endless supply of tasks that cross your desk every day. Some of those tasks may or may not be worth doing. And it’s frustrating because things just keep piling up – don’t they?
Sometimes you wish you had a little fairy godmother telling you exactly what you should do first, then what to do second and so on, so you don’t have to play the guessing game anymore.
Well, I’ve put together a simple solution. This system might not be earth-shaking, and you might have heard different variations of it before, but the gold is in executing it exactly how I’m presenting it to you.
You see, the foundation of any time management system revolves around making and using lists. Why? Simply because you cannot carry it all in your head.
The second piece to managing your time better is knowing how much your time is worth.
And the third is creating your to do list based on what you want your business to be — your vision, purpose, what you intent to accomplish, goals, priorities and of course the actions you will be taking to reach your destination. If you are not clear on where you are going and how are you going to get there?, how would you know which tasks are worth doing?, and how would you know you’ve arrived? Lemme tell you, even the most innovative time management system will just feel like more stuff to do.
I once read a research finding that the human mind is capable of staying intently focused on a single task for up to 2 hours at a time.
Below is a very simple TO-DO to Done system so you can take advantage of those 2-hour chunks. If you put into practice this straightforward system on a daily basis, I promise you, it will change your life.
So, here is how you can accomplish more by doing less –
1. Write a new to do list every day. You may have a leftover list from yesterday. Don’t use it! Start with a fresh sheet of paper and write a new to-do list every single day. Even if you write the same things every day.
2. What should you put on your list? First, put no more than seven items on the list. It doesn’t matter that you have 100 things you want to get done that day, you put no more than seven items for that day. And you are going to create your to-do list from what you want your business to be – your vision, purpose, intention etc… The tasks that end up on your list might not be the most important things, but they should be the seven items that you plan to do that day. Get it?
3. What should you do first? You can start with the easiest task, the most important, or the most difficult, it does not matter. What matters is that you prioritize the list in the order in which you plan to accomplish the tasks. That’s it. Don’t put the list in order and then decide you are starting with task number 3. Prioritize the list in the order of importance you plan to tackle the list 1 (being the most important) through 6 (least important).
4. Don’t expect to finish all seven items, don’t you worry your pretty little head whether or not you’re going to get them all done. Put your seven items on the list, however, start with the first one, work on that task until it’s complete or until you’re not going to work on it anymore. Don’t skip around.
So, if your day ends before you complete item number one, then that’s just the way it is. Just follow the system.
For instance, if your number one item is, “Write weekly blog post” then your action item is going to be, “Write blog post,” or “Write 20 minutes about my blog post,” or “Write for two hours” on the blog post” and then move on to the next item on the list.
You are only going to have seven items on your to-do list. Don’t carry over what was on the list the day before. You might have the same items, its okay, just write a new list. And preferably work on that activity until completion or until time is up.
That’s it, that’s the system.
It’s an amazing system that I promise, if you use it will change everything about what you get done on a daily basis.
Imagine how much less chaotic your days will be. From now on you’ll know exactly what you are going to do each and every day. No more guessing. And what’s best is that you know for sure you’ll be focusing on the tasks that will move your business forward and make you money. Isn’t it great?
Okay, yes, you may still have a gigantic list of things that you want to get done. That’s OK; Keep that list separate. Today, you only need to focus on your seven things!
If you liked this article please like it + share it.